This documentation refers to PhraseExpress v16 beta. The documentation for current v15 is available here.

User interface

The PhraseExpress client user interface consists of the task bar icon, the phrase menu and the main program window.

Task bar icon

The tray icon is your main hub for PhraseExpress. You can click on the icon in different ways:

ActionDescription
Left-ClickOpens the phrase menu.
Right-clickOpens the options context menu.
Double-ClickOpens the main program window.
CTRL-ClickTemporarily enable/disable PhraseExpress.
SHIFT-ClickOpens the last executed phrase in the main program window.
ALT-ClickOpens the program settings.

If the task bar icon is not visible, first check whether PhraseExpress has been started at all.

If Windows has hidden the task bar icon in a submenu, click small triangle and drag the PhraseExpress icon onto the task bar:

The program window

To open the main program window, double-click the task tray icon.

The PhraseExpress main program window allows you to edit and manage your phrases:

The left window pane shows all phrases of one or multiple loaded phrase databases.

Select a phrase or folder in the left tree view to edit its properties in the right window pane.

The root items in the first tree level represent the data source (phrase file or database) and their current state. Some of the root level items, such as the clipboard history, last used phrases folder or the autocomplete folders are system folders, that are managed by PhraseExpress.

Display options

Video tutorial

The phrase library can be shown in a two or three columns display mode which can be selected in the View menu or by pressing CTRL-2 / CTRL-3.

Click the "View" section above the main menu to get view options:

The classic Two columns view shows your phrases within the tree structure as you can see above.

Benefits:
  • Easy browsing through the phrase library. Everything is one place.
  • Compact user interface.

Collapse/expand folders with the program hotkeys for easy navigation in the tree.

The three column view visually shows the contents of a selected folder in a separate column:

The first column shows the folder structure. The second column shows the contents of the selected folder.

Right-click a column header to add/remove columns.

Click a column header to temporarily sort phrases and to toggle sort direction.

Benefits:
  • Easier navigation in folder structures with many items as it doest not space in the tree column.
  • The middle column can show additional details in customizable sub-columns.

To include contents of a all subfolders in the middle column, enable View » Flat List

The view options only change the presentation of contents in the program but not the actual structure the phrases are saved in the phrase file/database.

You cannot create phrases in flat list view.

Show phrases in tabs

Video tutorial

PhraseExpress can show phrases in tabs allowing you to easily switch between them.

To open a phrase in a tab, select and right-click another or multiple phrases and select "Open in tab":

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