PhraseExpress main program window

New features in version 16

No more typing the same phrase again!

The text expander software PhraseExpress manages frequently used text templates for use in any program.

The autotext software is available for Microsoft Windows, Apple Mac and iPhone/iPad.

Phrases can be shared in the cloud or with a Microsoft SQL Server.

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Universal Text Snippet Manager

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Text Expander Benefits

PhraseExpress offers a variety of benefits in the enterprise:

  • Time savings: By using text blocks, employees can save time by not having to write repetitive texts from scratch. Instead, they can use pre-defined blocks that they can easily customize.

  • Consistent quality : A text block management system helps to maintain consistency in terms of style, tone, and language for the texts used within the company. This leads to better readability and a consistent appearance.

  • Cost savings: Communication is not only more consistent, but also completed more quickly. The training period is drastically shortened because new employees can access an existing and organized template pool from "day 1".

  • Customer Satisfaction: Your clients or customers also benefit as they receive consisten, professional information promptly.

OpenAI Integration

The amazing OpenAI text processing capabilities and PhraseExpress make a perfect team.

Use OpenAI within PhraseExpress to summarize or rewrite your phrases in different styles (formal/informal). PhraseExpress stores the processed phrases, so you only pay for AI-processing once.

PhraseExpress also allows you to AI-process text in any application on your computer with a press of a button.

Learn more…

PhraseExpress supports our work, especially in the area of the service desk and in-house IT. Its use is increasingly being extended to other areas. The intelligent text templatement management features and ease-of-use were the decisive factors of our choice.

State of Lower Saxony IT

Share Phrases with your Team

  • Share phrases with other users in the local network or in the cloud – On-premise or over the internet.
  • Each phrase can be set private or made public to selected users.
  • The client-/server architecture prevents edit collisions.
  • PhraseExpress supports Microsoft SQL server and Citrix/TerminalServer.

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PhraseExpress makes it easy to ensure every employee is using the most up-to-date phrases — with no time or effort on their end. It's a must-have tool.

Mike Curtis, Sales Enablement Manager

Cloud Support

The cloud synchronisation feature allows you to share phrases with others over the internet.

PhraseExpress supports any popular cloud service, such as Dropbox, Microsoft OneDrive, Google Drive and on-premise cloud solutions like OwnCloud and Synology CloudStation.

You can even use any NAS or network-shared folder to sync your phrases between multiple Windows and Mac computers.

More than 2,000,000 downloads can't be wrong

…and more than one hundred thousand customers are trusting our products since 1998.

Cross-Platform Support

Work faster everywhere!

PhraseExpress is available for Windows and the TextExpander alternative saves typing on your Mac, too. The Free Text Expander App for iPhone and iPad provides the productivity benefits on tablet or smartphone devices.

* Features advertised on our website refer to the Windows version, unless specified otherwise.

Multi Language Phrases

Take your templates to the next level - Literally!

PhraseExpress can organize phrases not only in a tree structure but also in multiple dimensions.

The same phrase library can be switched instantly into different languages, making it an ideal solution for multi-language call centers!

PhraseExpress can even translate your phrases into another language.

PhraseExpress helps us to use uniform standard texts. Editing phrases is easy without the programming skills required. PhraseExpress has been an indispensable text template solution for eight years now and is still absolutely unrivalled.

City of Ingolstadt

Macro Automation

Takes out the tedious from your tasks

PhraseExpress integrates a powerful Macro Recorder to record and playback repetitive tasks.

Macro Recorder records your actions like a tape recorder for infinite playback.

Document Generator

The Document Generator can generate an entire document based on a custom selection of your templates:

  • Lawyers create custom contracts in no time: Just select the terms to be included and PhraseExpress saves the custom contract as a Microsoft Word document on your desktop.
  • Technical writers can re-use common parts of a documentation to quickly create a variation of existing user manuals.
  • Medical doctors can select applicable items from the list of common procedures to create a customized medical report.

Portable Text Expander

Take PhraseExpress with you, wherever you go.

PhraseExpress is available as a portable software, allowing you use the software on any computer, even if you do not have software installations permissions.

You can switch between classic installation and using it as a portable text expander as needed.

I've been using PhraseExpress for over 10 years now, saving my team and myself several weeks of work time. It is the most important tool on my computer and I heavily recommend it.

Universal Autotext

PhraseExpress expands text abbreviations into long phrases. This Autotext feature works in any Windows program.

Customizable Templates

Fill-in forms collect manual input, that is processed and embedded into your templates.

Dynamic Templates

External data can be embedded into phrases to create dynamic templates.

System-wide Spelling Correction

The system-wide spelling correction corrects typing mistakes in multiple languages as you type.

Email Signature Manager

PhraseExpress centrally manages email signature templates for use with any mail program, such as Outlook, Lotus Notes or Thunderbird.

MS Outlook Integration

The Outlook Add-In auto-inserts email salutations and suggests answering templates based on the email context.