20 years PhraseExpress - Major new version 16.1 out now!


With your purchase, you will receive one or more license keys that you register in your PhraseExpress installation.

To review license status and manage licensing, select "Help » License Manager" from main menu of the PhraseExpress main program window.

  • Each person needs a separate license.
  • One license key can be used either for Windows or Mac, but not simultaneously.
  • The license (de)registration requires a short-time internet connection (Privacy policy).

Back-up the installation file as we do not keep a download installer archive.


PhraseExpress offers following license registration options to meet demand for different use cases (stand-alone installation, use with an SQL server, portable use, large enterprise installation):

Stand-alone use

To register a stand-alone installation:
  1. Copy the entire license key (begins with "PEX…".) from the license key delivery email into the clipboard.
  2. Open the PhraseExpress main program window, select "Help » License Manager" from main menu.
  3. In the License Manager, select "Stand-Alone" and paste the clipboard containing the license key into the license key input field.
  4. Press the "Register" button to register the license key.

The license key will be tied to your Windows user name and the program window title changes to either "Standard", "Pro" or "Enterprise Edition" depending on your purchased license.

If you are using the cloud/NAS sync feature, PhraseExpress can distribute the license key to all clients automatically.

Portable use

To register PhraseExpress running on a portable device:
  1. Run PhraseExpress from a portable USB thumb drive. Make sure that no PhraseExpress installation exist on the host PC.
  2. Copy the entire license key (begins with "PEX…".) into the clipboard.
  3. In the License Manager, select "Register locally with a license key" and paste the clipboard containing the license key into the license key input field.
  4. Press the Register button to register the license key.

The license key will be registered online and tied to the USB device hardware and the program window title changes to either "Standard", "Pro" or "Enterprise Edition" depending on your purchased license.

  • No PhraseExpress must be installed on the host PC if you want to register PhraseExpress running from a USB stick! Otherwise, the license key will be associated with the PhraseExpress installation on the host PC instead of the USB stick installation. If you have PhraseExpress installed on the host PC, please fully uninstall PhraseExpress from that computer if you wish to register PhraseExpress to the USB stick. Make sure to delete all settings as well when being prompted during the uninstall sequence!
  • After registering the USB stick, exit PhraseExpress to make sure, that PhraseExpress writes the registration information on the USB stick.
  • In portable mode, the license key is not tied to your user name but to the USB hardware and you must not move the PhraseExpress program folder to any other USB stick without de-registering the license first.

SQL server

If using PhraseExpress with a SQL server, license keys are centrally managed in the PhraseExpress SQL Client Manager.

By default, PhraseExpress automatically connects to the SQL license database and receives a license automatically.

To manually connect to the license database SQL server:
  1. Register license keys in the central PhraseExpress Client Manager.
  2. In the PhraseExpress client, open the "License Manager" and select "SQL server".
  3. Enter the connection details and confirm with OK.


To remove the license key association from a user name of a local (server-less) installation:
  1. Make sure to be logged in with the user name you have been logged in when you registered PhraseExpress.
  2. Open the PhraseExpress program window and click Help » License Manager.
  3. Check if the user name is shown you wish to remove the license key from.
  4. Press button Deregister.

After successful deregistration, you can use the license key to register a PhraseExpress with another user name.

This operation requires an internet connection to remove the license key association (Privacy policy).

You must not continue to use a deregistered PhraseExpress installation for professional activities anymore.

Maintenance renewal

The end of maintenance is encoded in the first set of four digits of the license key: For example, "0618" stands for a maintenance expiration in June, 2018. If you renew maintenance, you will receive a new license key and the old license key becomes invalid.

To renew maintenance for an existing, registered software installation:
  1. De-register the current license key.
  2. Register the new license key.

License status

To review the current license status and maintenance time left, select Help » About PhraseExpress in the main program window:

About the user name

You can use the same license key on up to three computers on which you use the same Windows user name.

The user name is not your Microsoft account name.

To review the user name that PhraseExpress uses to identify an user, click "About PhraseExpress":

The user name shown in this dialog is the relevant name regarding the PhraseExpress license. It must be the same name on all three computers.

If you experience difficulties to register multiple computers with the same license key:
  • Make sure, that all PhraseExpress client installations are up-to-date. Versions earlier than v13 have been licensed per computer name and not by the Windows user name.
  • If you upgrade your installation from a PhraseExpress v10, 11 or 12, de-register your license key first!
  • Make sure, that you use the identical Windows user name on all the three computers. This is an essential requirement. If you have the user name "Freddie" on one computer and the user name "Fred" on another computer, the user name really is different and you cannot use the same license key to register PhraseExpress. The user name must be identical because PhraseExpress cannot recognize otherwise, whether you are the same user.

If you use different user names on different computers, you would either need to change the user name or use separate license keys for each different user name.

Changing the user name

Renaming the user account may cause unforeseeable side effects. This instruction is a complimentary service and we do not warrant for any damage or malfunction which this procedure may cause. Consult the maker of your operating system, Microsoft, if you need any further assistance how to configure and use Windows.

To change the Windows user name:
  1. Carefully read the warning below.
  2. Press the keyboard shortcut WIN + R .
  3. Enter "lusrmgr.msc" and confirm with OK.
  4. Open folder "Users".
  5. Right-click your account in the list and select command "Rename".
  6. Rename the account as desired and restart the computer.

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