This documentation refers to PhraseExpress v17 beta. The documentation for the production version 16 is available here.

MS Outlook E-Mails

PhraseExpress can extract full sentences from emails sent with Microsoft Outlook and import them as separate phrases into any target phrase folder.

To import sentences sent with Outlook:
  1. Open the main program window.
  2. Highlight the desired target folder in the phrase tree view.
  3. Click the triangle of the main menu button "Import" and select "MS Outlook emails":

  4. Select the desired Outlook mail account.
  5. Grant PhraseExpress access if prompted by Microsoft Outlook.
  6. Configure the filter to reduce the import to a sub-set of all extracted sentences, e.g., if you only want to import sentences of a minimum length.

PhraseExpress imports the extracted and filtered sentences into a new folder within the selected target folder.

You can then revise the imported data, assign autotexts or hotkeys to most frequently used phrases.

Alternatively, you may consider applying the Autotext option SmartComplete to the imported phrase folder (including all phrases) to get autocomplete suggestions whenever you start typing the beginning of a frequently used sentence.

Table of Contents

Table of Contents