New features in PhraseExpress 15

We have been working hard for the last 18 months to bring many new features into PhraseExpress. Enjoy!

The phrase version history can be enriched with comments

Comments & Chat

Phrases can now be enhanced with notes.

Team members can comment on phrases to discuss the conception of contents.

Demo video

Phrase Tags

Tags enables you to categorize phrases in descriptive groups.

For example, typing "#sales" in the phrase selection menu would find all text templates that you tagged with "sales".

Demo video

Personal Folders

If sharing a phrase file with a SQL server, all users (or a selection) now can have an individual user folder to manage personal phrases.

The user folders are automatically created for each user and all data is stored in the central database while only the respective user has access to his personal folder.

Each user optional has a personal phrase folder to store private items.

Dynamic Phrase Folders

External Microsoft/Firebird SQL or MS Access databases, Excel XLS or CSV files can be linked into your phrase library.

The external data can be accessed in the phrase menu just like any other phrase.

Demo video

Database Query Embedding

The output result of a Microsoft Access/SQL/MySQL database query can be embedded into a phrase.

For example, PhraseExpress can prompt for an article number and retrieve the corresponding product description or price from your product database which is embeded in the phrase contents.

The database output will be updated on every phrase output, making sure, that the phrase contains the current data.

Learn more…

Settings Management

Program settings can now be saved into configuration files and restored with a click of a button.

Now you can switch between different configurations in no time.

Additional new features

  • A Preview option now allows you to review the phrase output without leaving the PhraseExpress program window.
  • The last form input can be restored.
  • E-Mail macro can now send HTML formatted emails.
  • New macro to embed output of http requests into a phrase.
  • The calendar form control offers date shift options (e.g. "selected date +7 work days").
  • Phrases can be switched into different language instantly without any lag.
  • The selected spellchecking language is memorized for each phrase.
  • Non-breaking spaces can now be entered with shortcut CTRL - SHIFT - SPACE .
  • Multiple master users can now be defined if using PhraseExpress with a SQL server.
  • Variables are discontinued and converted into phrases in a phrase folder "variables", allowing you to use other PhraseExpress features such as program or user access restrictions (additional important info).
  • SQL server phrase databases can now be cached for use while being on the road.
  • The main program window search feature now supports RegEx search queries.
  • Updated components with numerous bug fixes and improvements.

New features in PhraseExpress 14

Following features have been introduced in the predecessor PhraseExpress version 14:

Lightweight Code-Free Phrases

No more clunky macro code.

  • Slick macro tokens instead long lines of code.
  • Better readability of your phrases.
  • Seamless transition from the old macro system.
  • Macros can be easily moved with drag & drop or copy & paste.
  • No programming skills required to create powerful macro functions.
editor screenshot
Forms now show only relevant input boxes depending on previous input

Forms Adapt As-You-Type

Input forms now only present input that matter and intuitively guide you as you fill-in the form.

  • Less distraction and more compact forms.
  • Intuitive, dialog assisted data entry.
  • No programming or quirky "if-then-else" code required.
  • Drop-dead simple to configure. Promised!

Tabular Forms

Forms can now include tabular input with radio buttons, checkboxes or text input.

Forms can now prompt for tabular input
The optional preview shows the form output before insertion into the target application

Form Output Preview

The output preview updates in real-time as you fill-in the form, so you get the full picture about what is about to be inserted into your target application.

AI-powered Text Translation

PhraseExpress supports the AI-powered paid service Deepl to translate phrases, entire phrase levels and any text into English, German, French, Italian or Polish language.

PhraseExpress supports AI based language translation service
PhraseExpress integrates the powerful automation solution

Macro Recorder Support

PhraseExpress v14 can integrate the powerful automation software "Macro Recorder".

Like a video recorder, Macro Recorder records recurring workflows that you call up in PhraseExpress using autotext, hotkeys or macro functions (more info).

The PhraseExpress Enterprise Edition includes a special Macro Recorder license!

Intuitive Snippets Linking

Phrases can now be linked and nested by addressing them by their description (instead of using autotext as identifiers).

  • Bullet-proof phrase identification, which works even across different phrase files or databases.
  • Changes to autotexts do not infere with any phrase linking anymore.
  • No more ugly dynamically generated autotexts for phrase linking purposes.
  • No need to manually define IDs. Simply drag phrases into other phrases to nest them.
Phrases are now linked by their name instead of cryptic autotext
If-then-else conditional statements


The new "If-Then-Else" provides you with additional flexibility when you need to compare different conditions. Each condition can be linked with "and" or "or" logic. Of course, each input box can contain additional macros.

Date stamps in multiple languages

The date stamp feature can now output day and months names, such as "Monday" or "February" in a variety of languages.

Date stamps can be out in many languages
Open multiple phrases in tabs for simultaneous edits

Multi-tab editor

The new multi-tab editor lets you toggle between multiple phrases with ease.

  • Open all phrases for review like a to-do list.
  • Keep multiple phrases open to easily transfer content.

RegEx support

The new RegEx enables users to perform sophisticated search queries and string operations:

  • Search for all email addresses in your phrase library.
  • Perform a query to find variations of a specific word, e.g. "auto" and "autos" but not "automobiles" and "automatic".
  • Find all matches of a specific character sequence, e.g. IP addresses or order numbers in a specific format.
Perform advanced RegEx queries in your snippet database
PhraseExpress now checks spelling in your phrases in nine languages.

Improved Spell Checking

Enjoy automatic spell checking in real-time as you enter text templates in PhraseExpress.

PhraseExpress can spell-check now in nine languages and additional languages can be easily added.

The spell check libraries contain thousands of spelling corrections and can be extended with custom words with a click of a button.

Date Calculations

PhraseExpress can now calculate the number of days, weeks, months, years or work days between two provided dates.

PhraseExpress can now calculate the number of days, weeks, months, years or work days between two provided dates.
Compatible with PhraseExpress for Mac v3

PhraseExpress for Mac v3 compatible

The latest version maintains and extends compatibility with the Mac counterpart.

  • Formatted text phrases (without bitmaps) can be synchronized between Windows and Mac.
  • The Mac version supports the new macro token system for a seamless data exchange.
  • License keys can now be used for either Mac or Windows.