Reference

Phrase file states

Icons in the first tree level of the main program window indicate the phrase source and current status:

SymbolExplanation

Default state - Everything is fine.

The phrase file is reloading.

User access restrictions are applied.

Autotext and hotkeys are disabled for this element.

Another user is editing this element. Press F5 to update the status.

Program states

PhraseExpress has different states that are indicated by its menu bar icon in the top right of the macOS desktop:

IconExplanation

PhraseExpress is ready to use. A green colored exclamation mark indicates, that the client is loading a phrase file from a PhraseExpress Server.

PhraseExpress is currently executing a phrase or a macro automation.

PhraseExpress is deactivated for the current application.

PhraseExpress is currently busy with loading/processing a phrase file.

Hotkeys, Autotext and the Autocomplete feature are temporarily disabled (see chapter "Temporarily disable PhraseExpress").

File locations

In portable mode, all PhraseExpress related files are stored in the program directory on the portable storage device. No file is written onto the host PC.

In a regular computer installation, PhraseExpress stores files in following locations:

FilePurposeLocation

phrases.pxi

The phrase file keeps all your text snippets including the phrase folder structure, folder access permission information, Autotext and hotkey definitions.

If you want to move your phrases to another computer, copy this file to the new computer.

Backup this file frequently to an external storage media to prevent data loss of your personal phrases!

User documents folder.

The file path may be different if you have loaded another phrase file.

Input validation

PhraseExpress can perform a syntax check on user input to prevent errors.

If syntax check is enabled, an input is required.

Syntax check options:
OptionDescription/Example
No validationNo check is made. Even no input is allowed.
Input requiredAn input of any kind must be made. No input is not accepted.
E-Mailmatt@trace.com
URLhttps://www.phraseexpress.com
File pathc:/folder/file.txt
Folder path/folder/anotherfolder/
lettersa-z, A-Z
Numbers0-9, dot and comma
Texta-z, A-Z and punctuation mark

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