Cloud synchronization

Cloud synchronization

PhraseExpress supports cloud file sync services, such as Dropbox, Google Drive or Apple iCloudDrive or a self-hosted cloud service, such as OwnCloud, to share your phrase file over the internet with other Windows, Mac, iPhone/iPad (requires iCloud Drive) clients.

  • You must use the same cloud service account on all computers! The cloud service account is not the same account used to log into the device!
  • Online cloud synchronization services require some time to distribute the phrase file over the internet. Sync issues can occur if multiple users are editing the phrase file simultaneously while the cloud sync service is still busy distributing a file update. You can avoid such issues by restricting write permissions to only few or one single users.
  • If many users are editing phrases simultaneously, edit collisions and version conflicts may occur. In such case, you may want to consider using a SQL Server that prevent such edit collisions.
  • Remote changes are detected on program launch and when saving local changes to the phrase file.

Windows

PhraseExpress for Mac can share phrases with the Windows version.

To sync with PhraseExpress for Windows in the cloud:
  1. Make sure to have a cloud sync service such as DropBox, Google Drive, OwnCloud, etc, running on all computers, all using the same cloud service account.
  2. Open the PhraseExpress main program window on the Mac, that holds the phrase file you wish to share with others.
  3. Save the phrase file in the cloud sync folder of your choice, e.g. "/Dropbox/PhraseExpress/phrases.pxi" as the destination.
  4. Minimize the PhraseExpress program window and wait until the cloud service has distributed the phrase file to all computers. This can take a while.
  5. Open the PhraseExpress main program window on the Windows PC. PhraseExpress should automatically detect the phrase file in the local cloud sync folder and prompts you to add the phrase file to your phrase library.

    If auto-detection of cloud phrase files is disabled or fails, manually load the phrase file from the cloud sync directory.

PhraseExpress for Windows will load the cloud phrase file as a separate phrase file and it is visible as a separate root node in the phrase tree view. You can now copy or move phrases of your local phrase file into the cloud phrase file node and optionally unload the old phrase file to only use the cloud phrase file.

Due to different text formatting systems between Mac and Windows (RTFD vs RTF), phrases with bitmaps cannot be synchronized.

The feature set between Windows and Mac version varies. The user interface automatically adapts to the feature set of the lowest common denominator.

Apple Mac

If you have iCloud Drive enabled with the same iCloud Drive account on all your Macs, PhraseExpress should already sync your phrases between them.

To manually configure phrase cloud sync with other Macs:
  1. Make sure, that PhraseExpress is installed and running on all Macs.
  2. Make sure to have a cloud sync service such as DropBox, Google Drive, OwnCloud, etc, running on all Macs, all using the same cloud service account.
  3. Open the PhraseExpress main program window on the Mac, that holds the phrase file you wish to share with others.
  4. Click the menu command File » Save As… and select the cloud sync folder of your choice, e.g. "/Dropbox/phrases.pxi" as the destination.
  5. Minimize the PhraseExpress main program and wait until the cloud service has distributed the phrase file to all other Macs. This can take a while.
  6. On all other Macs, manually load the phrase file from the local cloud sync directory.

Apple iPhone/iPad

PhraseExpress for Windows can sync phrases with iPhone/iPad by using the cloud service "Apple iCloud Drive" (required). Other cloud sync services are not supported by the iOS App at this time.

Synchronization must be initiated by the iPhone/iPad App as its needs to create a special sync folder on the iOS device.

Step-by-step instructions for iPhone/iPad

If you already have created/stored phrases on your Mac:
  1. Export the phrases on PhraseExpress for Mac.
  2. Initiate synchronisation from the iOS device.
  3. On PhraseExpress for Mac, import the phrase file you have exported earlier.

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