New Features in upcoming PhraseExpress v6 for Mac

We are working on a new version 6 - Try the Beta now!

Phrase Targets

Until now, phrases are pasted into the current application.

Now, you can specify the phrase output destination. Options include designated programs, the clipboard, saving the phrase to a file, or dispatching it via email.

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Migration Assistant

You can now save all PhraseExpress data and settings in a single file for backup purposes or to move a PhraseExpress installation to a new Mac with just a few clicks.

Moving an installation has never been easier!

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Updated Autotext Settings

The autotext trigger user interface has been redesigned to save space and to reorganize features in a logical fashion.

The text replace engine has been rewritten for significantly better performance.

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Integration with Microsoft Azure Entra

PhraseExpress enhances its capabilities with support for the cloud-based Azure Entra (formerly known as "ActiveDirectory").

Users can now log into their account directly from PhraseExpress to configure access rights to phrase libraries based on Microsoft ActiveDirectory (both online and offline) and Entra.

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Additional New Features

  • Clipboard macro function
  • Proxy Server configuration
  • Phrase menu quick access buttons
  • Quick search parameters
  • New autotext detection system

New features in PhraseExpress v5 for Mac

New Trigger System

The new trigger system allows you to trigger phrase execution at specified times, when certain program windows appear or if the contents of the clipboard matches a regular expression (RegEx).

For example, PhraseExpress can now offer various actions if any e-mail address, URL, IP address, IBAN, etc. is typed or pasted into the clipboard.

Video demo

OpenAI and ChatGPT Integration

Generate phrases with AI

Ran out of ideas? Use OpenAI within PhraseExpress to generate new phrases in any language.

You only pay once, store the text in PhraseExpress for infinite and instant re-use.

Learn more...

Rewrite your Phrases with AI Power

Use OpenAI to rewrite your existing phrases in different styles (formal/informal) or to correct grammar in multiple languages.

Learn more...

Editing History

PhraseExpress now retains the editing history of each phrase.

Previous versions can be reviewed with real-time preview, and restored, if desired.

Video Demo

"Text-to-Input Form" Converter

PhraseExpress makes using macro functions and creating input forms even easier – Just select any text in your phrase and PhraseExpress suggests suitable macro options.

Video demo


No more bulky "he/she" or "his/her" constructs. PhraseExpress can optionally replace them into dynamic placeholders during the composing of a phrase.

When executing the phrase, PhraseExpress inserts the phrase in the desired gender variant.

Demo video

Additional New Features

  • Unified Mac/iOS/Windows phrase file format.
  • New phrase sync system with collision prevention.
  • Horizontal checkbox and radio button groups.
  • Use count of all users combined.
  • Separate sorting of each folder now also by use count.

Download v5 now

New Features in v4

Document Generator

The built-in document generator creates complete documents with a few mouse clicks.

  • Lawyers create custom contracts in no time: Select the terms to be included, press OK and the customized contract will be saved as a Microsoft Word file on your desktop.
  • Technical writers can re-use common parts of a documentation to quickly create a variation of existing user manuals.
  • Medical doctors can select applicable items from the list of common procedures to create a customized surgery report.

More info

Clipboard Manager

The Clipboard Manager provides instant access to earlier contents of your clipboard.

Clipboard items you wish to keep can be moved into your permanent snippet library easily.

More info

macOS Autotext Import

MacOS system autotexts can now be imported for use with PhraseExpress with advanced features:

  • Multi-line texts
  • Text formatting and bitmaps
  • Synchronization with Windows & iPhone/iPad
  • Powerful macro functions

More info

No More Unwanted Text Replacements!

Individual autotext shortcuts can be configured to be active in specific programs to prevent unwanted text replacements.

For example, legal phrases can be restricted to your text editor while bank account information only show up when managing your bank accounts in the web browser.

This also allows you to use the same Autotext text abbreviation to insert different text templates depending on the target program.

Associate individual phrases to specific target programs, e.g. sales text templates to SalesForce
Search and replace text in your phrases including the power of RegularExpressions.

Search & Replace

PhraseExpress for Mac allows you to search any text in phrase descriptions, phrase contents or autotext and replace it with another text of your choice. Power users can even perform complex RegEx queries.

CSV Import

Import CSV files line-by-line for use as phrases in PhraseExpress.

Each line of the CSV file is converted into a phrase that can be triggered by autotext or hotkey.

Demo video

Resizable Bitmaps

Bitmaps can now be resized in phrases within PhraseExpress. Where else do you get this magic?

Additional new features in v4

  • PhraseExpress now merges changes of the phrase file made by other Mac/iOS devices instead of loading the entire updated file.
  • Global variables (introduced in PhraseExpress for Mac v3) are converted into regular phrases (important info).
  • Access to last used phrases provided in a dedicated phrase folder. This comes in handy if you need to cycle through recently usely phrases.

New features in PhraseExpress v3 for Mac

Macro tokens instead of clunky macro code

New lightweight macro syntax

You can now create macros without cryptic code.

  • Slick macro tokens instead of clunky macro code.
  • Better readability of your phrases.
  • Macros can be moved easily with drag & drop or copy & paste.
  • No programming skills required to create powerful macro functions.

Forms adapt as-you-type

Fill-in forms now dynamically display/hide input sections based on your input.

  • Slick forms, that show only the fill-ins you actually need.
  • Intuitive, dialog assisted data entry.
  • No programming or quirky "if-then-else" formulas required.
  • Drop-dead simple to create. Promised!
Forms dynamically adapt to your input

Macro Recorder support

PhraseExpress v3 can integrate the new Windows/Mac automation software "Macro Recorder" to playback repetitive tasks.

  • Automations can be triggered by hotkey or autotext.
  • Macro Recorder macros can be organized in the phrase tree structure.
  • Macros can be shared with other users.
PhraseExpress can call automations from the automation software
Forms now support grid input controls

Tabular Forms

Forms can now include tabular input with radio buttons, checkboxes or text input.

PhraseExpress can now translate text by utilizing the paid translation service

AI-based Language Translation

PhraseExpress supports the AI-based paid service Deepl to translate any text into English, German, French, Italian or Polish language.

Date Calculations

PhraseExpress can now calculate the number of days, weeks, months, years or work days between two provided dates.

PhraseExpress can calculate the number of days, weeks, months, years or work days between two provide dates.