Detailed Feature List

Features and specifications provided on our entire webpage refer to PhraseExpress for Windows unless specified otherwise. Features of the PhraseExpress version for Android, iPhone/iPad or Apple Mac vary and are specified on the respective product pages.

Overview of available features of PhraseExpress for Windows:

Phrase Organizer Functions

Client-/Server Architecture

  • Microsoft SQL server and Citrix/TerminalServer support.
  • Free Client Manager software for central user, client configuration and license management.
  • Simultaneous connections to multiple servers and phrase files.
  • Server status e-mail notifications.
  • Local data caching on network connection interruption (if using PhraseExpress Server).
  • Accumulated clients usage statistics.

Multi-Platform Support

Dynamic Phrase Contents

Static phrases can be enhanced with dynamic content:

  • Manual text input
    • Re-usable in multiple places within a phrase.
    • Syntax checked (email, URL, numbers, letters, etc.).
    • String functions to reformat user input (text replacement, stripping unnecessary characters, etc.).
  • Input Forms
    • Custom input forms collect user input and insert the input into placeholders within the text snippet.
    • Forms can include text input, checkboxes, radio button groups, drop-downs and numeric sliders.
    • Input can be enumerated with custom enumerators (e.g. "Porsche, Mercedes and Volkswagen").
  • Date-/time stamp
    • Custom formating (e.g. "11/12/16", "Nov 12", "Monday", "23:34", "11:34pm", etc.) (Video demo).
    • Date/time math (add or subtract years, months, days, workdays Mo-Fr or Mo-Sa, hours, minutes, seconds from current date and time or any given date).
    • Time can be rounded to quarter/half hours.
    • Date picker with a calendar dialog window.
    • Calculation of the current Calendar Week or Day of the Year.
  • Windows clipboard or clipboard history contents.
  • Random number generator.
  • Random phrase selection.
  • External data:


The autocomplete feature recognizes repetitive phrases in your normal text input and offers you to save such frequently used phrases to your phrase library:

  • Auto-completion of single words or full sentences.
  • Continuous optimization of the text suggestions based on user habits.
  • Existing MS Word documents, or sent MS Outlook Emails can be analyzed to train the text suggestion feature.

Autotext features

  • Autotext abbreviations can be reused for multiple phrases. In such case, a multiple choice menu allows you to select the desired phrase.
  • Autotexts can be automatically expanded or offered in a popup menu for optional insertion.
  • Automatic letter case adaptation of phrase optionally depending on autotext input.
  • Smart detection of unwanted text replacements.

Spelling Correction features

The text replacement feature can replace typos with the correct spelling.

  • Spelling corrections in different languages available free-of-charge.
  • Auto-learning of personal spelling mistakes (Video demo).
  • Existing AutoCorrect entries can be imported from Microsoft Word.
  • Built-In multi-language spelling checker in the phrase editor.

Clipboard Manager

The Clipboard Manager keeps the history of Windows clipboard contents for quick access.

  • Optionally strips text formatting when inserting clipboard contents.
  • Contents can be inserted with or without text formatting on a case-by-case basis.
  • Clipboard entries can easily be integrated into your text snippets collection.
  • Context aware features (email address, file path or URL detection/extraction).
  • The Clipboard Manager can be restricted to certain programs.
  • Optional password protection.

Windows Automation

Macro functions help to automate repetitive tasks:

Editing Features

Phrase contents can be edited with powerful editing features:

  • Phrases can be sorted alphabetically, by text length or usage frequency.
  • Advanced input editor for nested macro functions.
  • Descriptive variable tokens for increased phrase readability.
  • Syntax highlighting and clickable macro functions, even if nested in other macros.
  • Recycle bin feature to restore accidentally deleted phrases.
  • Edit history allows to review/restore up to 100 earlier versions of any phrase.
  • Bulk font type and size change in all phrases.
  • Multi-line Search & Replace feature.
  • Duplicate finder.
  • Bulk editing features.
  • Multi-language spelling checker.

Portable Edition

  • PhraseExpress can be used on any PC with a single license.
  • Automatic detection, if PhraseExpress runs from a USB memory device.
  • No data is stored on the guest computer in portable mode.

Sharing Phrases

  • Multiple users can access and share a common phrase file.
  • The synchronization feature syncs and merges changes by multiple users into the common phrase file.
  • PhraseExpress keeps a history of changes with a a rolling backup of the shared phrase file including editor name.
  • Phrase files stored on a network drive and license keys are cached if the network is temporily disconnected.

Data Import

PhraseExpress can import data from a wide array of different formats:

  • Entire file directories including folder tree structure
  • MS Word AutoCorrect/Autotext entries and Outlook emails
  • Microsoft Excel and CSV import including parsing of columns and rows.
  • Line-by-line import to create separate phrases for each line of text

Data Export

Phrases can be exported in different formats:

  • Plain text
  • Rich Text formatting
  • Microsoft Word format
  • Email attachment with PhraseExpress phrase file
  • Printable list of all phrases including autotext and hotkey definitions.

Data Security