Feature List

With over 23 years of development and hundreds of thousands of users worldwide, the text expansion software PhraseExpress offers an unparalleled feature set while remaining easy to use. The list below highlights the key features of the Windows version:

Phrase Organizer Functions

Phrases Sharing

PhraseExpress can share phrases with a professional Microsoft SQL Server client-/server architecture:

  • Support for on-premise Microsoft SQL server (including free Express Edition), cloud-based Azure SQL or Amazon SQL.
  • Works with Citrix/TerminalServer.
  • Free Client Manager software for central user, client configuration, license management and status e-mail notification
  • Simultaneous connections to multiple servers and phrase files.
  • Offline feature for use on the road.
  • Accumulated clients usage statistics.
  • Every user can optionally have their own personal phrase folder.

Cloud Support

Alternatively, you can use PhraseExpress with any NAS, network share, or cloud service (on-premise or internet-based) to share phrases with others:

  • The synchronization feature syncs and merges changes by multiple users.
  • Cloud synchronization support allows to share phrases over the internet with popular cloud sync services such as Dropbox, Google Drive, OneDrive or self-hosted options, such as OwnCloud or Synology CloudSync.
  • Support for Microsoft Azure Entra (aka "ActiveDirectory")

Multi-Platform Support

AI Support

PhraseExpress seamlessly integrates 3rd party online and self-hosted AI tools to provide advanced features:

Dynamic Phrase Contents

Static phrases can be enhanced with dynamic content:

  • AI-generated text
  • Manual text input
    • Re-usable in multiple places within a phrase.
    • Syntax checked (email, URL, numbers, letters, etc.).
    • String functions to reformat user input (text replacement, stripping unnecessary characters, etc.).
  • Input Forms
    • Custom input forms collect user input and insert the input into placeholders within the text snippet.
    • Forms can include text input, checkboxes, radio button groups, drop-downs, grid input and numeric sliders.
    • Input can be enumerated with custom enumerators (e.g. "Porsche, Mercedes and Volkswagen").
  • Date-/time stamp
    • Custom formatting (e.g. "11/12/16", "Nov 12", "Monday", "23:34", "11:34pm", etc.) (Video demo).
    • Date/time math (add or subtract years, months, days, workdays Mo-Fr or Mo-Sa, hours, minutes, seconds from current date and time or any given date).
    • Time can be rounded to quarter/half hours.
    • Date picker with a calendar dialog window.
    • Calculation of the current Calendar Week or Day of the Year.
  • Windows clipboard or clipboard history contents.
  • Random number generator.
  • Phrase randomization.
  • External data:
    • Result of external database queries
    • Windows environment variables
    • ActiveDirectory LDAP variables
    • External text and bitmap files
    • XML contents (XPath)
    • Microsoft Excel spreadsheet queries and extraction of individual cells or range of cells.

AutoComplete

The autocomplete feature can optionally detect frequently entered text input and suggest adding them to your library.

  • Auto-completion of single words or full sentences.
  • Continuous optimization of the text suggestions based on user habits.
  • Existing MS Word documents, or sent MS Outlook Emails can be analyzed to train the text suggestion feature.

Autotext features

Phrases can be triggered by entering text shortcuts

  • Autotext abbreviations can be reused for multiple phrases. In such case, a multiple choice menu allows you to select the desired phrase.
  • Autotexts can be automatically expanded or offered in a popup menu for optional insertion.
  • Automatic letter case adaptation of phrase optionally depending on autotext input.
  • Smart detection of unwanted text replacements.
  • Support for RegEx autotext.

Spelling Correction features

PhraseExpress corrects typos in any application

  • Auto-learning of personal spelling mistakes.
  • Built-In multi-language spelling checker in the phrase editor.

Clipboard Manager

Keeps the history of Windows clipboard contents.

  • Quick access to earlier clipboard contents.
  • Optionally strips text formatting when inserting clipboard contents.
  • Contents can be inserted with or without text formatting on a case-by-case basis.
  • Clipboard entries can easily be integrated into your text snippets collection.
  • Context aware features (email address, file path or URL detection/extraction).

Windows Automation

Macro functions to automate repetitive tasks

  • Integration of the automation solution "Macro Recorder" (requires separate Macro Recorder Enterprise Edition license).
  • Launch programs including definition of parameters and working directory.
  • Loop function to repeat automation sequences.
  • Branching with conditional statements ("if-then-else")
  • Automatic email creation including file attachments.
  • Open files or websites by hotkeys or autotext text abbreviations.
  • Macro functions can be nested and linked.
  • Application focus change to any Windows program with customizable windows appearance.
  • Phrases can be triggered based on the current time or date.
  • Automated change of the current keyboard language scheme.
  • Keystroke simulation including special keys to automate tasks.
  • Advanced string operations (trim strings, count chars, extract sub-string, etc.).
  • Calculation of math formulas with customizable number output format.
  • Message box and tray notification output.

Editing Features

Phrase contents can be edited with powerful editing features:

  • Phrases can be sorted alphabetically, by text length or usage frequency.
  • OpenAI integration for automated AI-powered text creation.
  • Advanced input editor for nested macro functions.
  • Descriptive variable tokens for increased phrase readability.
  • Syntax highlighting and clickable macro functions, even if nested in other macros.
  • Recycle bin feature to restore accidentally deleted phrases.
  • Edit history allows to review/restore up to 100 earlier versions of any phrase.
  • Bulk font type and size change in all phrases.
  • Multi-line Search & Replace feature.
  • Duplicate finder.
  • Bulk editing features.
  • Multi-language spelling checker.

Portable Edition

  • PhraseExpress can be used on any PC with a single license.
  • Automatic detection, if PhraseExpress runs from a USB memory device.
  • No data is stored on the guest computer in portable mode.

Data Import

PhraseExpress can import data from a wide array of different formats (requires local installation of Microsoft Office):

  • DOC, DOCX, XLS, XLSX, CSV, TXT, RTF, PNG, JPG files.
  • MS Outlook emails.
  • Microsoft Excel and CSV import including parsing of columns and rows.
  • Line-by-line import to create separate phrases for each line of text.

Data Export

Phrases can be exported in different formats (requires local installation of Microsoft Word):

  • Plain text
  • Rich Text formatting
  • Microsoft Word format
  • Email attachment with PhraseExpress phrase file
  • Printable list of all phrases including autotext and hotkey definitions.

Data Security

  • "End-to-end" phrase file AES encryption.
  • User interface can be restricted to prevent operating errors and to minimize user training.
  • PhraseExpress is digitally signed to assure program integrity.

Features and specifications listed on our website pertain to PhraseExpress for Windows unless stated otherwise. The features of the PhraseExpress versions for iPhone/iPad and Apple Mac differ and are detailed on their respective product pages.