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Features

• Autotext
• Auto-Complete
• Text Snippets
• Export AutoCorrect
• Clipboard Manager
• Program Launcher
• TextExpander Windows
• Networking
• RSI Prevention
• Medical Transcription
• Feature List

Detailed Feature List

Here you can find a complete list of all features in PhraseExpress. Links will transfer you to the corresponding manual sections.

Phrase Organizer functions

• Text snippets can be organized into a customizable multi-level folder structure.
• Phrases can be inserted system-wide in any Windows application such as MS Office, Lotus Notes, SAP, Thunderbird, database frontends, Skype, MSN, ICQ, Opera, Firefox, InternetExplorer, etc.
• Phrases can be inserted by…
  • Selecting the phrase from the tray popup menu.
  • Popup menu next to the cursor.
  • Hotkeys (keyboard shortcuts).
  • Autotext (text abbreviations).
  • Floating desktop menus (phrase selection menu on the desktop). PRO
• Text snippets can include HTML- and RTF- text formatting and contain bitmap images (.JPG, .PNG., .BMP und .TIFF).
• Text snippets can include native Microsoft Word 2003/2007/2010 text formatting. PRO
• Phrases can be pasted with or without formatting on a case-by-case basis.
• Unicode support ensures compatibility with e.g. for Asian language character sets.
• Phrases can be linked and nested to create text templates for re-use in multiple other phrases (Video demo).

Dynamic phrase contents

Phrase contents can be enriched with dynamically created content:

• Manual text input can be embedded within a static phrase:
  • Optionally single- or multi-line input field.
  • Input with optional and customizable default content. This default content itself can be another phrase or dynamic data such as the current or past date with customizable date shift.
  • One text input can be re-used in multiple places within the same phrase.
• Input Forms PRO
  • Input forms collect multiple user inputs and inserts the input into placeholders in the phrase contents
  • Forms may include labels, web links, hint text, manual text input, checkboxes and drop-down selections.
  • Input can be reused in multiple locations of the phrase.
• Date-/time stamp
  • Customizable time or date output format (e.g. "10/09/12", "Nov 12", "Monday", "23:34", "11:34pm", etc.) (Video demo).
  • NEW Date/time math (add or subtract years, months, days, workdays Mo-Fr or Mo-Sa, hours, minutes, seconds from current date and time or any given date).
  • Date picker with a calendar dialog window.
  • Calculation of the current Calendar Week or Day of the Year.
• Unlimited number of counter variables with customizable start value and incrementor/decrementor
• Windows environment variables
• ActiveDirectory LDAP variables
• Random number generator (which can also be used to trigger a random phrase).
• External text files and bitmaps can be either embedded into the locally phrase data file or dynamically linked either online or offline from your hard disk.
• The current Windows clipboard contents can be pasted into any position of a static phrase.

Auto-Complete features

The text suggestion feature analyze your daily text input to offer completing any repetitive phrases which saves you from creating phrases manually:

• Optional auto-completion of single words, parts of a sentence or full sentences.
• Continuous optimization of the text suggestions based on the user habits.
• Existing MS Word 2003/2007/2010 documents, plain text files or sent MS Outlook 2003/2007/2010 Emails can be analyzed to train the text suggestion feature.
• Reciprocal support of the Autotext and text suggestion feature. Autotext can trigger the text prediction feature and vice versa.
• Language independent function and individual dictionary for each user.
• Automatic exclusion of password input from the dictionary.

Text Replacement features

• The same Autotext abbreviation can be re-used for multiple phrases. In such case, a popup menu allows you to select the desired phrase.
• Autotexts can be automatically expanded or optionally offered in a popup menu for optional insertion.
• Smart detection of unwanted text replacements.
• Text case of the phrase can optionally adapt to the case of the Autotext input.
• Autotexts can be restricted to certain programs.

Spelling Correction features

The text replacement feature can also be used to replace typos with the correct spelling.

• More than 10,000 spelling corrections in 6 six languages available.
• Auto-learning of personal spelling mistakes (Video demo).
• Smart detection of unwanted spelling corrections.
• Smart spelling correction at the beginning of a word, within a word or at the word ending.
• Spelling corrections can be restricted to certain programs.

Clipboard Manager

The Clipboard Cache keeps the history of previous Windows clipboard entries for quick access.

• Optionally strips text formatting when inserting clipboard contents.
• Contents can be inserted with or without text formatting on a case-by-case basis.
• Optional removal of leading and trailing spaces.
• Clipboard entries can easily be integrated into your text snippets collection.
• The Clipboard Manager can be restricted to certain programs.

Windows Automation

Phrases can include macro functions to automate repetitive tasks:

• Launch programs including definition of parameters and working directory.
• Automatic email creation including file attachments. Support for MAPI, Outlook API and mailto.
• Open files or websites by hotkeys or Autotext text abbrevations.
• Macro functions can be nested and linked.
• NEW Application focus change to any Windows program with customizable windows appearance.
• Phrases can be triggered based on the current time or date.
• Automated change of the current keyboard language scheme.
• Keystroke simulation including special keys to automate tasks.
• Advanced string operations (trim strings, count chars, extract sub-string, etc.).
• Simulation of mouse movement and mouse clicks.
• Calculation of math formulas.
• NEW Customizable number output format (decimal and thousands char)
• Messagebox output with customizable buttons (Yes, No, OK, Cancel).
• NEW Output of clickable speech bubbles in the tray menu.
• Automated generation of phrases.
• The cursor can be custom positioned within the boilerplate template after insertion.

Text Snippets Editing features

The phrase contents can be edited with powerful batch editing features:

• Phrases can be sorted alphabetically or text length-wise.
• Advanced input editor for nested macro functions.
• Syntax highlighting and clickable macro functions.
• Settings can be applied to multiple selected text snippets in one go.
• QuickSearch function. Results can be displayed within the phrase tree structure or in a flat list.
• Multi-line Search & Replace function.
• Duplicate finder.
• Custom text can be added to the beginning or at the end of phrase contents in batch.
• Text can be removed from the beginning or end of phrase contents in batch.
• Automatic removal of leading/trailing spaces of phrase or Autotexts.
• Automatic Autotext generation based on the phrase contents.

Additional features

• Bi-Directional Synchronization of Mac TextExpander text snippets. RapidType Engine™ prevents swallowing of characters during fast text input.
• Determination of actual user's typing speed.
• The usage statistics can calculate the return-on-investment of PhraseExpress.
• Calculation of mathematical expressions during normal text input (Video demo).
• Optional deactivation of the caps lock key to prevent accidental engagement.
• Automatic check for software updates.
• Configurable user interface:
  • Separate Expert Mode for advanced users.
  • Optional display of hotkey Autotext associations in the phrase selection popup menu.
  • Separator lines help to visually structure phrases.
  • Phrase folder can be excluded from being displayed in the popup menu.
• Customizable phrase insertion method either via simulation of individual keystrokes or pasting using the Windows clipboard. PhraseExpress supports the paste methods VK packet, SendKey and WM_Char.
• NEW The text insertion method can be configured separately for individual target programs.
• Optional Windows clipboard buffer to retrieve any previous clipboard contents when pasting phrases using the clipboard.

Support for USB devices

• Automatic detection if PhraseExpress runs from a USB memory device.
• In USB mode, PhraseExpress does not store any data on the guest computer. All data is solely kept on the USB stick.

NEW Simultaneous Access to a shared phrase file

• Multiple users can simultanesouly access the same phrase file.
• The synchronization feature syncs and merges changes by multiple users into the common phrase file.
• Access to phrases folders can be restricted for individual user names, workgroups or domains.
• PhraseExpress keeps a history of changes with a a rolling backup of the last 99 versions of the shared phrase file including editor name.
• Phrase files stored on a network drive and license keys are cached if the network is temporily disconnected.

NEU SQL Server Support

• PhraseExpress can now connect to multiple Firebird SQL Servers.
• Different phrases can be edited simultaneously within the same database.
• Minimized memory occupation of the clients as phrase contents are loaded from he server only if inserted.
• No license cost for the Firebird SQL Server as it is open-source software.
• The server is compatible with Windows, Mac OSX and Linux.

Networking Support

• Professional Client-/Server architecture with a central server service to share commonly used phrases in a network.
• Write collision prevention if multiple users try to edit the phrase library simultaneously.
• Users can have personal and common phrases. The Read-/Write access to each phrase folder can be defined based on the user name, workgroup, user group or domain based on the Windows Access Control List settings (ACL).
• Roaming profiles assure that every user gets his personal phrases independent on whichever computer the user is logged on.
• NEW Phrase file and license caching if the network is temporarily unavailable.
• Optional password protection for the connection to the PhraseExpress server.
• Integrated central license management. No need to activate licenses on the local client installations.
• Automatic server IP address detection with customizable TCP/UDP port configuration.
• Centralized software update check for all client installations.
• Optional accumulated usage statistics for all clients.
• Support for Windows 2008 and Citrix/TerminalServer.

 

Embedding of external data

• Import of MS Office 2003/2007/2010 AutoCorrect and Autotext entries.
• Analysis of MS Word documents, plain text files and sent Outlook Emails to train the text suggestion feature.
• MS Word documents and plain text files can be read line-by-line and thus used to create separate text phrases (Video demo).
• External plain text and bitmap files can be dynamically linked into text snippets.
• External MS Word documents can be dynamically linked into text snippets. PRO
• Data import from XML files, AutoHotkey, TextExpander, Texter, GhostTyper, Shorthand, InstantText, InstantType and Autotext Typing Assistant.
• Import feature optionally filters duplicates.

Ease-of-use

• Situation dependent assistents and step-by-step wizards
• Drag & Drop support all over the user interface.
• Automatically user interface font size adaption to the Windows settings to improve readibility for handicapped persons.
• Separate Easy- and Expert mode, which provides suitable options for Beginners vs. Experts.
• "Liquid Design" only shows relevant options and adapts the amount of information depending on the current program window's size.
• Automatic recognition of text formatting or URLs when storing a new phrase.
• Windows Explorer context menu integration for quick access of PhraseExpress relevant features in the Explorer.
• Many commands can be assigned to hotkeys for quick access.
• Quick access to the last used phrases by a customizable hotkey.
• Comfortable navigation through the phrase selection menu.
• Optional removal of critical user interface commands to prevent operating errors and to minimize user training efforts.
• Intelligent use of the secondary mouse button in PhraseExpress.
• Extremly resource-friendly.
• No third-party components such as .NET or JAVA required to avoid security implications and to minimize memory consumption.

Data Security

We invested major efforts and use industry-leading mechanisms to protect your personal data:

• NEW Password protection for phrase files.
• All PhraseExpress related program and installation files are digitally signed, assuring program integrity and the source of origin.
• PhraseExpress can optionally verify the digital certificate for integrity on every startup.
• The phrase file and all network communication to the PhraseExpress Server is AES encrypted.
• The XML phrase file structure is automatically scanned for integrity.
• NEW PhraseExpress automatically keeps a history of 99 backup files of the last changes.
• NEW Customizable backup location. If multiple users share the same backup directory, PhraseExpress merges the backups and includes the names of editors.
• The PhraseExpress client authorization can optionally be password protected.

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