Detailed Feature List

Features and specifications provided on our entire webpage refer to PhraseExpress for Windows unless specified otherwise. Features of the PhraseExpress version for Android, iPhone/iPad or Apple Mac vary and are specified on the respective product pages.

Overview of available features of PhraseExpress for Windows:

Phrase Organizer Functions

• Text snippets can be organized into a customizable multi-level folder hierarchy and even in multiple levels.
• Phrases can be selected/triggered by…
  • the phrase menu
  • floating desktop menus
  • hotkeys keyboard shortcuts
  • autotext abbreviations
• Text snippets can be inserted in RTF, HTML and native Microsoft Word text formatting.
• Phrases can be restricted to specific programs and individual users, workgroups or domains.

Client-/Server Architecture

• Microsoft/Firebird v2 SQL server and Citrix/TerminalServer support.
• Free Client Manager for central user, client configuration and license management.
• Simultaneous connections to multiple servers and phrase files.
• Server status e-mail notifications.
• Local data caching on network connection interruption (if using PhraseExpress Server).
• Accumulated clients usage statistics.

Multi-Platform Support

• Available for Microsoft Windows, Android, iPhone/iPad and Apple Mac.
• Phrases can be synchronized between Windows and Mac/Android/iOS.

Dynamic Phrase Contents

Static phrases can be enhanced with dynamic content:

• Manual text input
  • Re-usable in multiple places within a phrase.
  • Syntax checked (email, URL, numbers, letters, etc.).
  • String functions to reformat user input (text replacement, stripping unnecessary characters, etc.).
• Input Forms
  • Custom input forms collect user input and insert the input into placeholders within the text snippet.
  • Forms can include text input, checkboxes, radio button groups, drop-downs and numeric sliders.
  • Input can be enumerated with custom enumerators (e.g. "Porsche, Mercedes and Volkswagen").
• Date-/time stamp
  • Custom formating (e.g. "11/12/16", "Nov 12", "Monday", "23:34", "11:34pm", etc.) (Video demo).
  • Date/time math (add or subtract years, months, days, workdays Mo-Fr or Mo-Sa, hours, minutes, seconds from current date and time or any given date).
  • Time can be rounded to quarter/half hours.
  • Date picker with a calendar dialog window.
  • Calculation of the current Calendar Week or Day of the Year.
• Windows clipboard or clipboard history contents.
• Random number generator.
• Random phrase selection.
  
• External data:
  • Windows environment variables
  • ActiveDirectory LDAP variables
  • External text and bitmap files
  • XML contents (XPath)
  • Microsoft Excel spreadsheet cells

AutoComplete

The autocomplete feature recognizes repetitive phrases in your normal text input and offers you to save such frequently used phrases to your phrase library:

• Auto-completion of single words or full sentences.
• Continuous optimization of the text suggestions based on user habits.
• Existing MS Word documents, or sent MS Outlook Emails can be analyzed to train the text suggestion feature.

Autotext features

• Autotext abbreviations can be re-used for multiple phrases. In such case, a multiple choice menu allows you to select the desired phrase.
• Autotexts can be automatically expanded or offered in a popup menu for optional insertion.
• Smart detection of unwanted text replacements.

Spelling Correction features

The text replacement feature can replace typos with the correct spelling.

• Spelling corrections in different languages available free-of-charge.
• Auto-learning of personal spelling mistakes (Video demo).
• Existing AutoCorrect entries can be imported from Microsoft Word.
• Built-In spelling checker in the phrase editor.

Clipboard Manager

The Clipboard Manager keeps the history of previous Windows clipboard entries for quick access.

• Optionally strips text formatting when inserting clipboard contents.
• Contents can be inserted with or without text formatting on a case-by-case basis.
• Clipboard entries can easily be integrated into your text snippets collection.
• The Clipboard Manager can be restricted to certain programs.
• Optional password protection.

Windows Automation

Macro functions help to automate repetitive tasks:

• Integration of the automation solution "Mouse Recorder"
• Launch programs including definition of parameters and working directory.
• Loop function to repeat automation sequences.
• Branching with conditional statements ("if-then-else")
• Automatic email creation including file attachments.
• Open files or websites by hotkeys or Autotext text abbreviations.
• Macro functions can be nested and linked.
• Application focus change to any Windows program with customizable windows appearance.
• Phrases can be triggered based on the current time or date.
• Automated change of the current keyboard language scheme.
• Keystroke simulation including special keys to automate tasks.
• Advanced string operations (trim strings, count chars, extract sub-string, etc.).
• Simulation of mouse movement and mouse clicks.
• Calculation of math formulas with customizable number output format.
• Messagebox and tray notification output.
• Automated phrase generation.
• The cursor can be custom positioned within the boilerplate template after insertion.

Editing Features

Phrase contents can be edited with powerful editing features:

• Phrases can be sorted alphabetically, by text length or usage frequency.
• Advanced input editor for nested macro functions.
• Syntax highlighting and clickable macro functions.
• QuickSearch function. Results can be displayed within the phrase tree structure or in a flat list.
• Multi-line Search & Replace feature.
• Duplicate finder.
• Bulk editing features.

Portable Edition

• Automatic detection if PhraseExpress runs from a USB memory device.
• No data is stored on the guest computer in portable mode.

Sharing Phrases

• Multiple users can access and share a common phrase file.
• The synchronization feature syncs and merges changes by multiple users into the common phrase file.
• PhraseExpress keeps a history of changes with a a rolling backup of the shared phrase file including editor name.
• Phrase files stored on a network drive and license keys are cached if the network is temporily disconnected.

Data Import

PhraseExpress can import data from a wide array of different formats:

• DOC, DOCX, XLS, XLSX, CSV, TXT, RTF, PNG, JPG files
• Entire file directories including folder tree structure
• MS Word AutoCorrect/Autotext entries and Outlook emails
• Microsoft Excel and CSV import including parsing of columns and rows.
• Line-by-line import to create separate phrases for each line of text (video demo).

Data Export

Phrases can be exported in different formats:

• Plain text
• Rich Text formatting
• Microsoft Word format
• Email attachment with PhraseExpress phrase file

Data Security

• "End-to-end" phrase file AES encryption.
• User interface can be restricted to prevent operating errors and to minimize user training.
• PhraseExpress is digitally signed to assure program integrity.