Detailed Feature List

Here you can find a complete list of all feature included in PhraseExpress. The links will transfer you to the corresponding sections of the manual:

Phrase Organizer functions

Phrase items can be organized in categories including sub-categories.
Phrases can be inserted system-wide in any Windows application such as MS Office, Lotus Notes, SAP, Thunderbird, database frontends, Skype, MSN, ICQ, Opera, Firefox, InternetExplorer, etc.
Phrases can be inserted by...
- selecting the phrase from a task tray icon popup menu
- Popup menu next to the cursor
- Hotkeys (keyboard shortcuts)
- Autotext (text abbreviations)
- Floating menu
Text snippets can include HTML-, RTF- and Microsoft Word text formatting and .JPG, .PNG. .BMP und .TIFF bitmap images.
Phrases are stored in Unicode to provide compatibility with e.g. for Asian language character sets.
Phrases can be linked and nested. This feature allows you to create text templates that can be re-used in multiple phrases.
Simulation of any keystroke including special keys to automate tasks.
Quick access to the last used phrases.

Dynamic phrase contents

Dynamic content can be added to the static phrase contents:

Manual text input can be embedded within a static phrase.
- The input field can be single- or multi-line
- The input can optionally have a customizable default value. This default value itself can be another phrase or dynamic data such as the current or past date with customizable date shift.
- A single text input can be re-used in multiple places within the phrase.
- Manual input can be entered in a dynamically generated form.
Date-/time stamp
- The date format can be freely customized, (e.g. "10/09/09", "Nov 09", "Monday", etc.).
- You can define a custom time shift, e.g. current date plus 14 days.
- You can optionally select a date from a calendar dialog.
- PhraseExpress can also calculate the current Calendar Week or Day of the Year.
Unlimited amount of counters with customizable start value and incrementor/decrementor.
Windows environment variables.
ActiveDirectory LDAP variables.
Random number generator (which can be used to trigger a random phrase).
External text and bitmaps can be either embedded into the locally phrase data file or dynamically linked either online or offline from your hard disk.
The current Windows clipboard contents can be pasted into any position of a static phrase.

Text suggestion feature

The text suggestion feature saves you from manually creating phrases:

PhraseExpress recognizes repetitive text input and offers to autocomplete such phrases.
Optional auto-completion of single words.
Continuous optimization of the text suggestions based on the user habits.
Existing text files or sent MS Outlook 2003/2007 Emails can be analyzed to train the text suggestion feature. This eliminates any text input training to achieve instant results.
Bi-directional support of the Autotext and text suggestion feature. Autotext can trigger the text prediction feature and vice versa.
The text prediction feature can be restricted to work in certain programs only.
Language independent function and individual dictionary for each user.
Passwords are automatically excluded from the dictionary.

Autotext features

The same Autotext abbreviation can be re-used for multiple phrases. In such case, a popup menu allows you to select the desired phrase.
Autotexts can be automatically expanded or optionally offered in a popup menu for optional insertion.
Temporarily unwanted text replacements are automatically recognized by PhraseExpress and suppressed when entered again.
Customizable pre- and delimiter characters and global prelimiter for all phrases. Autotext can be recognized optionally only in the beginning, within or at the end of a word.
Optional output of Autotext delimiters.
Optional automatic caps recognition.
Optional beep on Autotext text replacement.
Autotexts can be restricted to work in certain programs only. Such configuration can optionally be inherited to sub-folders.
Advanced Autotext options can be applied to individual phrases and optionally applied to sub-folders.

Automation

Phrases can include macro functions to automate repetitive tasks:

Launch programs including definition of parameters and working directory.
Automatic email creation including attachment. Support for MAPI, Outlook API and mailto.
Open files or websites.
Macro functions can be nested and linked.
Loop function with customizable repetition.
Application Focus change to any Windows program.
Phrases can be triggered based on the current time or date or random.
Automated change of the current keyboard language scheme.
Simulation of manual keystrokes.
Advanced string operations (trim strings, count chars, extract sub-string, etc.).
Simulation of mouse movement and mouse clicks.
Calculation of math formulas.
Messagebox output with customizable buttons (Yes, No, OK, Cancel).
Automated generation of phrases
Custom placement of the cursor after phrase insertion.

Editing features

The phrase contents can be edited with powerful batch editing features:

Phrases can be sorted alphabetically or text length-wise.
QuickSearch function. Results can be displayed within the phrase tree structure or in a flat list.
Multi-line Search & Replace function.
Phrases can be scanned for duplicates, which are then combined to a single phrase. Optionally per phrase folder level or across subfolders.
Custom text can be added to the beginning or at the end of phrase contents in batch.
Text can be removed from the beginning or end of phrase contents in batch.
Automatic removal of leading/trailing spaces of phrase or Autotexts.
Automatic Autotext generation based on the phrase contents.
Optional word-wrap in the phrase editing window.
Advanced input editor for nested macro functions.

Clipboard History

The Clipboard Cache keeps the history of previous Windows clipboard entries.

Optional removal of text formatting of clipboard contents.
Optional removal of leading and trailing spaces.
Clipboard entries can easily be integrated into your text snippets collection.

Additional features

Calculation of mathematical expressions during normal text input.
Optional deactivation of the caps lock key to prevent accidental engagement.
The usage statistics can calculate the Return-on-investment of PhraseExpress.
Automatic check for software updates.
Configurable user interface:
- Separate Expert Mode for advanced users.
- Optional display of hotkey Autotext associations in the phrase selection popup menu.
- Separator lines help to visually structure phrases.
- Phrase folder can be excluded from being displayed in the popup menu.
Unparalleled support for all target applications by automatic selection of the suitable phrase insertion method either via simulation of individual keystrokes or pasting using the Windows clipboard. PhraseExpress supports the paste methods VK packet, SendKey and WM_Char.
Optional Windows clipboard buffer to retrieve any previous clipboard contents when pasting phrases using the clipboard.
Customizable phrase paste speed if using the key-by-key insertion method with optional random variation to simulate human text input (suitable for demonstration purposes).
Support for Unicode and UTF-8 encoding.

Support for USB devices

PhraseExpress automatically detects if it runs from a USB memory devices.

In USB mode, PhraseExpress does not store any data on the guest computer. All data is solely kept on the USB stick.
PhraseExpress supports SanDisk U3 and PortableApps.

Networking features

Professional Client-/Server architecture with a central server service to share commonly used phrases in a network or over the internet.
Users can have personal and common phrases. The Read-/Write access to each phrase folder can be defined based on the user name, workgroup, user group or domain based on the Windows Access Control List settings (ACL).
Roaming profiles assure that every user gets his personal phrases independent on whichever computer the user is logged on.
The network cache provide access to the phrases while the computer is disconnected from the network.
Optional password protection when connection to the server.
Integrated central license management. No need to activate licenses on the local client installations.
Automatic server IP address detection with customizable TCP/UDP port configuration.
Support for Proxies.
Central check for software updates for all client installations.
Optional accumulated usage statistics for all clients.
Support for TerminalServer.

Embedding of external data

Import of MS Office 2003/2007 AutoCorrect and Autotext entries.
Import of sent Outlook Emails for the Text suggestion feature.
External text and bitmap files can be dynamically inserted in static phrase contents.
Data import from XML files, AutoHotkey, TextExpander, Texter, GhostTyper and Autotext Typing Assistant.
Import feature automatically filters duplicate items.

Ease-of-use

PhraseExpress automatically adapts the user interface font size to the Windows settings to improve readibility for handicapped persons.
Text snippets can be added to PhraseExpress with a single keystroke
Separate Easy- and Expert mode, which provides suitable options for Beginners vs. Experts.
The new "Liquid Design" only shows relevant options and adapts the amount of information depending on the current program window's size.
Automatic recognition of text formatting or URLs when storing a new phrase.
Windows Explorer context menu integration for quick access of PhraseExpress relevant features in the Explorer.
Many commands can be assigned to hotkeys for quick access.
Comfortable navigation through the phrase selection menu.
Optional detection if a hotkey is already occupied by the operating system or other applications to avoid intereference.
Optional removal of critical user interface commands to prevent operating errors and to minimize user training efforts.
Intelligent use of the secondary mouse button in PhraseExpress.
Extremly resource-friendly (The installation file is just about 2.5 MB).
No third-party components such as .NET or JAVA required to avoid security implications and to minimize memory consumption.

Data Security

We invested major efforts and use industry-leading mechanisms to protect your personal data:

All PhraseExpress related program and installation files are digitally signed, assuring program integrity and the source of origin.
The phrase file and all network communication to the PhraseExpress Server is securely AES encrypted.
The XML phrase file structure is scanned for integrity when being loaded.
File saving is secured by creating a shadow copy before saving the final phrase file to prevent data loss in case of fatal shut-down.
PhraseExpress automatically keeps a backup file of the last changes.
The PhraseExpress Server even keeps of up to 99 backup copies ("rolling backup").
The PhraseExpress client authorization can optionally be password protected.
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