This documentation refers to PhraseExpress v5 beta. The documentation for current v4 is available here.


Autotexts are text abbreviations that are replaced with a longer phrase. Such text shortcuts can also trigger macro automations.

Sample applications:
  • Entering the abbreviation 'FBI' can be automatically be expanded to 'Federal Bureau of Investigation'.
  • Typing mistakes are corrected as you type: 'tpyo' » 'typo'.
  • Enter an autotext to launch an application. For instance, typing 'calc' can launch the Windows calculator.

In PhraseExpress, autotext works in most programs and offers significantly more functionality.

To assign an autotext to a phrase (folder):
  1. Under "Trigger" select "Autotext":

  2. Enter the desired text abbreviation in the next input box.
  3. Select an autotext option from the drop-down next to the autotext input box:

Make sure to configure autotexts, that do not interfere with your regular typing.

Autotext options


The autotext is recognized after pressing ENTER, TAB, SPACE or any default trailing delimiter such as punctuation marks:

Default delimiter

This is the recommended default setting.

Autotext is recognized immediately after typing the last character of the autotext:

Execute immediately

Avoid this setting if the defined autotext can be part of a word. E.g., if you would choose the autotext "hav", it would unwantedly trigger a text replacement whenever you enter the regular words "have", "behave", etc.

The phrase is offered in a popup menu instead of being inserted automatically

Execute Optionally

You can either accept the phrase by pressing the confirmation key or you can ignore the offer to insert by continuing to type.

Phrase are suggested in a popup menu if you enter the beginning of its description


You do not need to define an Autotext.

Press the confirmation key to insert the phrase or continue to type and the menu will disappear.

Selecting SmartComplete automatically enables caps sensitivity and manual confirmation option.

The expert options allow advanced users to configure autotext in detail.

The expert options are – really – only suitable for experts. Newbies go elsewhere.

Reuse autotext

To reduce the number of autotext to be memorized, the same autotext shortcut can be assigned to multiple phrases.

If you type such autotext in any application, PhraseExpress presents all phrases with the same autotext in a phrase menu:

Phrase menu

You can then select the desired phrase.

Autotext, that are associated to multiple phrases are indicated in the autotext input box of the main program window with the icon .

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Table of Contents