To import external files into PhraseExpress:
- Open the main program window.
- Highlight the desired target folder in the phrase tree view.
- Selected the file to import.
Alternatively, just drag the file(s) into the desired phrase folder of the phrase tree view.
Depending on the import data type, PhraseExpress shows a selection of following options:
A copy of the file contents will be stored within the phrase file.
PhraseExpress creates a new phrase and links the external file with the macro function. If you call the phrase, the macro will dynamically load the external file and inserts its contents into the target application.
PhraseExpress creates a new phrase and opens the external file/program with the macro function.
Example: If you import a Microsoft Excel .XLS file this way, PhraseExpress will launch Excel and load the Excel spreadsheet.
PhraseExpress can split text or CSV/Excel files and generate a separate for each line. Each line may contain a phrase content and, optionally, an Autotext for that phrase.
Example: A text file contains a list of words and their abbreviations, each separated by three by three underscore characters as a "separator".
After defining the order of the phrase <-> Autotext, PhraseExpress will create a phrase folder named with the imported text file name and generate a separate phrase per line.
Text file formatting requirements
You may need to tweak the raw data of your text file to allow PhraseExpress scanning the file line-per-line properly:
PhraseExpress tries to auto-detect the separator. You can manually correct the separator.