Individual phrases can be restricted to specific target applications:
- The autotext "fyi" can expand into "for your information" in your email program while the same Autotext is replaced with "Fiscal Year Information" in a MS Word document.
- The hotkey CTRL+ALT+B could open a phrase menu containing your bank account information while you are performing online banking in your browser but the same hotkey could turn any highlighted text into bold letters in OpenOffice.
- Hotkeys can be excluded from applications that already use such hotkeys for a different task in that program.
- Phrase menu contents can be custom-tailored to specific programs.
- Desktop menus show up or hide together with specific programs.
To disable PhraseExpress in the currently used application:
- Make sure that the program has input focus.
- Right-click the PhraseExpress tray icon and uncheck the option:
The menu always shows the application that has focus ("Wordpad" in this example).
To undo/re-enable the program, just click the same menu entry to apply the check mark.
To restrict a phrase (folder) to specific programs in the main program:
- Make sure tha the program(s) are running, you wish to include/exclude from PhraseExpress.
- Highlight the desired phrase (folder) and click the main menu button
- Select to restrict to vs. exclude from a specific program.
- Select the desired program from the drop-down list.
- Optionally define (parts of) the window title of the program to make the restriction more specific.
Click the button to add additional program restrictions. Remove a restriction with the button.
To exclude a phrase from the current program, execute the phrase, right-click the PhraseExpress tray icon and uncheck the corresponding option.
The program restriction feature explained here is valid for individual phrases/phrase folders and those settings are stored in the phrase file. If you share the phrase file with others, also the program restrictions are shared with all users.
You can restrict the entire PhraseExpress program including the Autocomplete feature to specific programs on a global level. These "global program restrictions" are stored in the configuration file (vs. the phrase file) and take effect on the specific computer only. Global program restrictions do not roam with the phrase file.
If PhraseExpress cannot detect a window title, repeat switching focus from and back to the application.
PhraseExpress detects applications by their visible program window. Some programs may hide their program window (e.g. a few password managers), making them invisible for PhraseExpress. If possible, reverse program restrictions and allow to all programs except unwanted applications.
Programs or tasks, running in virtualized environments or encapsulating frameworks cannot be distinguished by PhraseExpress, such as Java applets or "metro-styled" Windows apps (Edge browser, etc.).